TaskController-Group Task Management & Collaboration Software for Microsoft Outlook & Exchange 813 977 5739

Manage your projects better with TaskController and take better control of your tasks!

TaskController is now available. Download your TaskController trial version now.

TaskController™ (TC) is a group tasking, collaborative solution using Microsoft Outlook & Exchange. Ideal for enterprise-wide or departmental tasking, TaskController™ users can create, departmentalize, group, prioritize, document, route, track, manage and share all types of tasks for projects. Shortcut links to tasks can be emailed to a team member's Inbox and calendar appointments (in a Personal Calendar or Public Calendar) can be created with links to the original task so managers or team leaders can review the status of the project anytime.

TaskController™ requires fewer meetings because collaboration is easy and automatic. Centralized documentation and time tracking features allow team leaders and managers to quickly review project status and time spent on each contribution to the task. TaskController's time tracking feature also automatically calculates the total time spent on the entire task for billing and performance measures.

TaskController is the groupware aspect to Outlook's Public folders and the link between a user's personal Outlook and other user's personal Outlook.
TaskController consists of a shared task folder where users add, edit and manipulate common tasks, and email shortcuts to the shared item can be sent to other Exchange Users on the network. When the recipient opens it, it opens the shared task. Calendar items or reminders can be set in the user's private calendar or the company's public calendar.
The task opened is a custom outlook form, one that can easily be changed using Outlook Forms Manager to fit the particular department or task.
The task can be departmentalized, grouped, prioritized, assigned and when closed, the task is put in the company's own knowledgebase, to be used for historical reference or to be used as a template for future tasks.
TaskController has a Documentation tab which can be used to document the time each step took, with a running total for the entire task. Documentation gets automatically put into the body of the task.
Ties together any email.
Works with Add2Exchange and DidIT!
Originally designed as an Exchange-based Help desk tool

COMING SOON! TaskController soon to have template activities and find across all TaskController public folders.

TaskController™ solves the “Email Bloat” problem in inboxes by centralizing task items. TaskController™ automatically groups and converts incoming email to a task.
TaskController™ streamlines public tasking and calendar events.
TaskController™ provides a detailed documentation trail with its automatic and manual time and date stamping features.
TaskController™ builds a company’s knowledgebase by saving completed tasks for review and re-use as templates of a successful task.
TaskController™ can be installed as a client and/or server-side solution.

Manage by Objective

With tasks in a central location, tasks can be managed by objective, assigning and prioritizing them as needed.
Management can review and contribute to the “digital nervous system” of the company. TC has a simple way to update the Task list and Group Calendar by moving the completed items out of the active folder and by automatic link updates of the Tasks that get sent to teammates.

Auto Convert Emails to Tasks

By email enabling the “Incoming” TaskController™ folder, incoming email messages from leads, support clients, vendors, or anyone with email are automatically converted into your own customizable Outlook task item for your team to work on.

Send Email Links from within a Task

Any user can send a link to the centralized task right from within the task. Users can also send regular emails with some or all of the task information directly in the email message to any email address or distribution list.

Make Calendar Items from within a Task

Any user can make a public or private calendar item from within a task. The Calendar item contains a shortcut link to the original task and can also contain the full text or a complete copy of the task.

Customizable Form

Each task is created in a custom Outlook form, one which can easily be modified to your own purposes. Full field documentation is included for your use. The task can be departmentalized, grouped, prioritized, assigned and when closed, the task is automatically put in the company’s knowledgebase for future use as a historical reference or to be used as a template for a similar successful future task.

Customizable User Fields

The advanced task form supplied contains customizable user fields which are specific to the departmental business task to be performed. If required, new fields and functionality can be added to the form and can be tied in to most existing systems. The changes can easily be done on any machine with Microsoft Outlook and permissions to the Exchange Store or you can email us your requirements for a quote on customizing it for you. Custom forms and task flow solutions are always quoted free.

Simple Licensing

TaskController™ is licensed per user or for unlimited users per one hive in a single Exchange Orgnization Unit (EOU) on one server. TaskController installs a series of folders into the public folders referred to as "a hive". A hive includes one Calendar, Contact, and Task folder, as well as some other folders for housekeeping and Setup defaults. In a smaller organization, there can be one hive for the entire company, and as a company grows, there can be several hives representing each department -- for example, one for Sales , Customer Service, IT, Human Resources, Finanace/Accounting, Maintenance, Office Administration, and Executive branch. The permissions to these hives can be set through the Exchange permissions tab. The Task folders are used for shared tasks and the Calendar and Contact folders are often used as a source or destination for Add2Exchange Standard or Enterprise replication. Add2Exchange is sold and licensed separately. Additional hives, EOU and server licenses are available at a discount when purchased with a new license.

TaskController pricing is per user with 1 hive or unlimited users with 1 hive per single EOU per server with 1, 2 or 3 year software assurance subscriptions. Your software subscription entitles you to FREE web download updates/upgrades and FREE email support for the duration of your subscription. Additional EOU and additional server licenses available at a discount.

Per User License with 1 yr software subscription, 1 hive: $99
- Per User - Additional Hive: $50

Per User License with 2 yr software subscription, 1 hive: $125
- Per User - Additional Hive: $65
Per User License with 3 yr software subscription, 1 hive: $145
- Per User - Additional Hive: $75

Unlimited User License with 1 yr software subscription, 1 hive:
Limited time only $995 (reg. $1495) -- save $500
- Additional hive in same OU: $745

Unlimited User License with 2 yr software subscription, 1 hive:
Limited time only $1250 (reg. $1750) -- save $500
- Additional hive in same OU: $875
Unlimited User License with 3 yr software subscription, 1 hive:
Limited time only $1450 (reg. $1950) -- save $500
- Additional hive in same OU: $975

Please note for Exchange Server migrations, a TaskController license transfer for unlimited user licensees is $200; for those licensed per user, transfer is $100

Q: How long is the TaskController trial version?
A: 20 days. The trial version is available in our Downloads area.

Q. What do you mean by single domain license?
A. Single domain license is defined as per Exchange organizational unit (OU). A license covers mailbox users in a single Exchange Server per Organizational Unit on one server.

Functionality Questions

Q: Does TaskController change the way tasks can be assigned from a Public Folder?
A: No, they can still be assigned the same way. One advantage is its shared space for working on it as a group. It also has a way to time the task, require documentation to explain the time, and it is keyed for each exchange user who opens it up. One of the new features coming down the pike is for automatic notifications and shortcuts, and this will change the way a user gets notified about it.

Q: Does TaskController change the way users update a task contained in a Public Folder?
A: No, it is done the same, except it has the automatic feature of recording the user, time and date of the change, date and user last modified, etc. TaskController also has a special view that makes task management easier.

Q: Does TaskController provide linked tasks/subtasks, or additional fields on the first page of a Task Form so that a task list can be sorted by a project field?
A: No there are no linked subtasks, yet. The next upgrade will create related sub tasks. However, users can insert any type of document within the task and TaskController contains and administrators can additional fields to the user-modifiable custom form. TaskController also allows users to make and send and receive related appointments, schedules and update notices by way of emailed shortcuts.

Q: Why won’t the reply button work on the TaskController form?
A: If you put in an email name or one of your active directory users in the space provided next to the Reply to, and hit the button, it automatically copies the name over to the To. Then you hit the send and it will automatically address if for you. The next version had a completely redefined interface and streamlines many of the TaskController processes.

Q: I want users to be able to have some idea as to how their jobs are progressing. If they view the public folder without having the Com add-in will it be a task item or an email?
A: It will still be a task, but all the locking, the dropdowns, the ability to send or schedule from the Task will not operate. This is the same situation when the trial runs out.

Q: If it is a task, what fields will be linked to what fields in the normal outlook task view (we are using outlook 2000 and exchange 2000)?
A: The fields in a normal task show up and are populated, but it still loads the custom form. You will see this if you access from OWA.

Q: Does TaskController work with OWA – Outlook Web Access and/or Terminal Services?
A: No, Taskcontroller does not work from OWA since there are no Com Add-Ins or custom forms. TaskController does work with Terminal Services, however.

Q: If users are looking at their own jobs in the public folder (owner permissions set to create and read not modify or delete), will they only see the jobs they created?
A: No, TaskController doesn’t work that way. If you are saying you are doing it that way, we are intrigued. It hadn't occurred to us that you could ratchet back permissions to the public folder so that only your tasks were visible/editable. This kind of defeats the group tasking capability, but could work in some situations. The more traditional way (Microsoft’s generally accepted computing principles) we recommend doing it is set up a custom view for the folder, with advanced filtering on only those departments or only those groups. That way a user can allow someone to see it by just changing the departments and or groups or by changing the filter.