Using FolderMatic

FolderMatic is a server-based and centralized Folder Creation and Management application to clone Outlook folders in a safe, reliable and consistent folder creation.

FolderMatic is currently the most powerful Exchange Folder Creation Tool of its kind in the world. With this new release, FolderMatic has been redeveloped in the latest from Microsoft, the .Net (Dot Net) Framework (will run on both 2.x or 3.x), a broader platform capable of rapidly changing and improving to accommodate the ever changing Microsoft Security and Exchange patches. FolderMatic can be loaded directly on the Exchange Server or on a File Server with Exchange System Manager installed. FolderMatic COULD be loaded on a workstation with Outlook and the optional CDO component installed, but is not recommended since a third party product to eliminate the Outlook Security warnings is required.

Once FolderMatic is set up and configured properly to run, the FolderMatic Administrator makes a template folder structure and when the FolderMatic "GO" button is pushed, the structures from the Source are copied to the Destination mailboxes for Calendars, Contacts or Task folders.

The trial FolderMatic will make folders for 21 days.  It will also only allow you to make 20 folder clones and only 3 at a time. 

Once licensed, it can make an unlimited number of folder clones as desired at one time.

FolderMatic makes one tree structure at a time and it can be copied to as many uses listed in the Global Address List (GAL) as desired.  Obviously the destination user can not be hidden from the GAL during this copy process.

The folders created in FolderMatic can be synchronized to a user's mobile device if it is included in the Send/Receive Settings of ActiveSync, Intellisync, Windows Mobile or whatever other software you use to get information from Outlook into the mobile device. 

FolderMatic does not copy existing structures from one mailbox to another, nor does it copy the information contained in the folders.

FolderMatic only works with Server Side Mailboxes, and not personal mailbox folders (not  PST files).

FolderMatic has a smooth upgrade path from version to version and has no known incompatibilities.

As always, before installation and use of any software it is always best to create a "brick-level backup" of individual folders and mailboxes to enable to restore the destination folders without restoring the entire Organizational Unit or discrete Exchange Files in case there is a human problem or system failure.  To ensure data security, DidItBetter Software recommends www.Symantec.com Backup for Small Business Server or the full package with the Exchange Add-on.  Microsoft Backup does not currently provide brick-level backups. Once installed correctly with an account with proper permissions, using FolderMatic is extremely simple.

A word of caution: Since FolderMatic is so powerful, we suggest taking a moment to check the desired results against your settings BEFORE you press the GO! button.  At this time, there is no undo button.

Against better advice, some users have installed FolderMatic on a machine with Outlook and the optional CDO component (Add/Remove Outlook Settings) combined with a third party product called "Express Click Yes" or "Mapilabs" to eliminate the Outlook security warnings.  This type of installation is not recommended, but it has been tested and it works.  It is not recommended since you are installing a program that will circumvent a security feature, which is never wise. 

The new FolderMatic is faster, conserves resources, is more powerful and manageable, works with almost any mobile device, and does not require a machine to be logged on after folder creation is complete.

Note: Often these new folders that are created must be manually added as inclusions to the Send/Receive Settings in Outlook or your synchronization software.  If they are not appearing on your mobile device, check there.