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Private-to-Private relationship |
  
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Private-to-Private relationship |
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In this scenario, an executive wants to share her personal calendar with her administrative assistant. A Private-to-Private relationship is created from her Calendar to the assistant's personal Calendar.
Private-to-Private relationships require a Pivot Folder, a Public folder that exists solely for the purpose of synchronizing Add2Exchange relationships. For more information on Pivot Folders, see the section Conditional Prerequisite: Private-to-Private Relationship Pivot Folders.
If the administrative assistant needs to make changes to her appointments, a two-way relationship would allow him to edit the meetings and have those edits synchronize back to her personal Calendar. A one-way relationship does not permit changes to affect the Source folder. See the section relationship settings for details on these settings.
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Note that since the relationship is from the executive to the assistant, the items entered in the assistant's Calendar are not synchronized to the executive's Calendar. This means that even if the original relationship is set to be two-way, there is no way for the assistant to add new appointments to the executive's Calendar. The directionality of a relationship only affects whether changes made to items originally created in the Source travel in both directions. For Add2Exchange to add new items to a folder, the folder must be a Destination of a relationship. Therefore you would have to set up a separate relationship from the assistant's Calendar to the executive's in order for Add2Exchange to let the assistant's Calendar create new items in the executive's. This also means that the executive would see all appointments from the assistant's Calendar except for those marked "private" in Outlook (as long as the relationship is set to not copy items marked "private"). For more information, see the section relationship settings.
Such a configuration where there are two relationships between the same two folders is called a mutual relationship (singular), although it is actually two distinct relationships. Each relationship is the mutual relationship of the other since the Source and Destination folders are swapped. The two relationships typically have the same settings, but are independent and can be configured separately, or even be created at different times. It is just the fact that they exist between the same folders that makes them mutual relationships, not when or how they were created.
Recall the scenario that synchronized items from the Public Calendar to the executive's personal Calendar. Note that any of these items created in her folder by Add2Exchange will not be synchronized to the assistant's Calendar. This is because Add2Exchange does not recognize items it has created as Source items for other relationships, as that could lead to a synchronization loop which would fill up an Information Store.
If you wanted the Public Calendar items from that scenario to show up on the administrative assistant's Calendar as well, you would set up a separate Public-to-Private relationship for him just as we did for her.
