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Typical Usage Scenarios |
  
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Typical Usage Scenarios |
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Example 1: Private-to-Public Folder Synchronization
Team members want a centralized Calendar containing all the items from their personal Calendars copied to a single Public Calendar for easy viewing of a composite schedule. For each user, the Add2Exchange Administrator will set up a normal, one-way relationship between each personal (Source) Calendar and the Public (Destination) Calendar. Items made in the Source can be automatically copied and tied to the Destination. The relationship can be set to copy or not to copy items marked "private" in Outlook.
Example 2: Public-to-Private Folder Synchronization
This type of relationship is useful if Management wants to place an item in the Public Calendar and automatically have it copied and tied to a user's personal Calendar so items can be synchronized down to mobile devices. This scenario requires a normal, one-way or two-way Calendar relationship between the Public Calendar and each user's personal Calendar. If the user's personal Calendar is to be copied to this (or another public) folder, another relationship of Example 1 can be set up as well. This is what is termed "mutual synchronization".
For mutual synchronization, you will need two relationships: a relationship from Private-to-Public and a relationship from Public-to-Private. In this case, since the Source and Destination folders are the same pair, the relationships are symmetric, but not tied together and act independently of one another.
Please Note: For editing in either location and having the edits go back to the Source, the relationship has to be two-way, where the Destination can overwrite the Source. There are many types of Private-to-Public, Public-to-Private, or Private-to-Private folder combinations available – with each relationship acting independently of the others.
The most common use of Add2Exchange is to synchronize group Calendar, Contact and Task folders to a user's mailbox and vice versa, so that your mobile device synchronization software (such as IntelliSync or Microsoft's ActiveSync or Windows Mobile) can bring it to your mobile device.
One limitation of the current version of Add2Exchange is that all folders must be within the same Exchange Server or Cluster. Add2Exchange can synchronize between Public and personal folders on different Exchange Servers only if there is a trust set up between the Exchange Servers and the public folders are synchronized across the servers. This release of Add2Exchange will not synchronize Private-to-Private across Exchange Servers or without a working trust.
Once installed, you will use the Service Account and the Console to create relationships. The Console is available from a new shortcut on the desktop. The Console is used to build and manage synchronization relationships.
The following are scenarios of how Add2Exchange can solve common relationship needs. Our example uses Calendars but is very similar for Contacts and Tasks.
Add2Exchange does not support synchronization to PST files. If you need to synchronize between a PST file and an Exchange server, our Add2Outlook product supports this feature.