Outlook Folder Sync with Add2Outlook

Add2Outlook is a desktop solution for Outlook users interested in a 1-way sync or 2-way sync of calendars, contacts, task, and/or post/mail folders on a single workstation.

A testimonial from one of our Add2Outlook users...
"We are a hosted Exchange user and I have been using Add2Outlook for over a year now, and it works beautifully to sync a public shared (Exchange) calendar to a personal calendar so our appointments can be synchronized to our mobile devices -- we use BlackBerry, iPhones, & iPads . Initially, I had some problems which were unique to my hosting and the engineers from DidItBetter continued to pursue the problem and fixed them all. Their premium support is well worth it. I highly recommend Add2Outlook for anyone in a hosted Exchange environment... it’s an awesome solution," Tammy Owen, Technology Services Director, HBR

Most Common Uses of Add2Outlook

• Outlook users who want to replicate between two local PST files or a PST file and a hosted Exchange Server for public folder.
• Any Outlook user interested in private to private replication in a hosted environment.
• Outlook users in a hosted Exchange environment who do not use a dedicated server. Those with a local Exchange Server should use Add2Exchange.
• Users who can’t install solutions in their own Exchange environment and are interested in a desktop solution for synchronizing Outlook calendar, contact, task folders.

For a server-side solution to sync Exchange public folders and personal mailbox folders for team collaboration or for viewing on smartphone and mobile devices, refer to Add2Exchange. Or ask about our hosted Exchange services with Add2Exchange Enterprise.
 

Add2Outlook Key Features

• Syncs between different Exchange Servers with Outlook 2010.
• Syncs with Office 365.
• Supports Outlook 2003, 2007 and 2010 capable.
• More control over previous editions. Users can stop the sync and is faster to load.
• New, Improved interface. Now the Console Panel is located as a Tool, Option in Outlook or in Add In tab in Outlook 2007 and 2010.
• Built in “start over” feature for those testing concept and migrating to server-side solution Add2Exchange or AiHosts hosted services.
• Cached mode aware. Big news for those who want to use the spam feature of Outlook.
• Ability to work with custom forms if published to both locations.
• Licensed with 2 relationships. Discounted licensing available for multiple users with 6, 50, or 200 folder relationships.
• Compatible with RPC over HTTP.
   

How Add2Outlook Works 

Add2Outlook is used to synchronize items from one folder to another.  Every source to destination combination equals one relationship.  Your source is the folder new items are made in and the destination is the folder you want these items to sync to. You can sync between two Outlook calendar, contact, task folders, either private to public or public to private folder combinations available in an Outlook profile. Although Add2Outlook does not have to be connected to an Exchange Server to replicate between calendars within a PST, the most common use of Add2Outlook is to synchronize a group or shared Outlook folder to a user's personal folder or vice versa so your mobile device’s sync software can bring it to your smartphone or tablet.
 

• The first time replication occurs, the items are copied from the source calendar, contact or task folder to the destination calendar, contact or task folder (of the same type).
• The next time replication occurs; the items are updated, changed, or removed, depending on your predefined folder relationship settings.
• If the source item was deleted, the destination item can be deleted or marked as deleted, or the Add2Outlook relationship can be set to do nothing at all.
• If an Add2Outlook user makes changes to their copy of the public folder item, settings in the folder relationship within Add2Outlook can be set to untie the original copy to preserve the changes made in the private copy and then make a new tied copy from the source, overwrite the changed copy, or do nothing.
• Once set up, Add2Outlook can work on a manual basis and can be set to a timed or reoccurring schedule in the background.
• In order for replication to occur, Outlook has to be open in the correct profile in order to synchronize and if syncing from a public folder (calendar or contact), the Exchange Server has to be available and online.
• In Outlook 2003, Add2Outlook will not automatically connect to do timed replication from an offline state and any Outlook’s security warnings must be disabled as specified later in this document. For more information on our workstation and Outlook independent server-based product without these limitations, see Add2Exchange . The Add2Exchange solution can be installed on the Exchange server or on a file server for centralized relationship management, and works with Outlook™ Web Access and smartphones and Windows mobile devices.
• Add2Outlook has been designed to include a user selectable date range in the past as well as in the future. Add2Outlook copies all items within the date range from source to destination, and will copy reoccurring items and will handle exceptions to reoccurring items if the original reoccurring item is within the replication period.

For more information, please refer to the Add2Outlook User Guide or if you have any questions on this solution, please email us or initiate Live Chat.

For a quote on hosted services with Microsoft Exchange and Add2Exchange Enterprise, email us.

Add2Outlook for Calendars is an Outlook add in which replaces retired solutions P2P3.0, CalendWare and Public2PrivateWare 2.6; for server-based calendar synchronization, see Add2Exchange for Calendars.  Add2Outlook for Contacts is an Outlook add-in which replaces retired solution ContactXchange; for server-based contact synchronization, see Add2Exchange for Contacts.