Synchronization Scenarios

Scenario 1: Private to Public Sync | Scenario 2: Public to Private | Scenario 3: Private to Private | Scenario 4: Public to Public | Scenario 5: Local PST

Private to Public Synchronization:

Issues Solved for:

Calendars:

Defeats the need to manually copy appointments
Supervisor can view all subordinates in one location.
Use one screen instead of multiple screens to collaborate information.
Calendars are constantly centralized with updated information.

Contacts:

No need to manually copy and paste contacts to Public Folder
Prevent accidental or malicious deletion of contacts due to employee turnover.
Automatically centralized and updated client, employee, vendor contact information.

Tasks:

Track and manage the progress of individual or group tasks by checking one folder.

Ideal Uses:

Scheduling sales or service calls and need to know everyone’s calendar schedule? One click on the Group Calendar shows everyone’s availability on any date.
Sync a public (company-wide) contact folder automatically populated with private (employee) contacts so you have the most current contact information for your organization.
You want a public task folder automatically populated with private (employee) tasks so you know progress and completion.

*Compatible with Outlook 2000, XP and 2003

	Workstation Solution:	Server-side Solution:
Product:	Add2Outlook	Add2Exchange
Add to:	Outlook	Exchange Server

Public to Private Synchronization:

Issues Solved for:
Calendars:

Appointments are created in the public calendar eliminating the process of invitation and acceptance.
All users in an organization can have access to the same calendar.
Bring public appointments down to your private calendar so you can view and/or change on your PDA, Pocket PC, BlackBerry Handheld, Smartphone and other mobile devices.

Contacts:

Bring public contacts down to private contact folders in order to view and/or change on your PDA, Pocket PC, BlackBerry Handheld, Smartphone or other mobile device.
All employees or users have access to complete list of contacts.

Tasks:

Bring public tasks down to private task folders in order to view on your PDA, Pocket PC, BlackBerry Handheld, Smartphone or other mobile devices.
Supervisor can create task in public to be completed by individuals or groups in their personal folders.

Ideal Uses:

Is Bob or Linda in the office today? Tomorrow? Next Tuesday?
Click on the Group Calendar to find out without having access directly to their calendars.
Create a public to private contact relationship from management’s public contact folder to all employees’ private contact folders. Management can create, edit, and update company contact information in the public folder and the changes will replicate to all employees’ private contact folders.
Sync your public contacts down to Outlook on your PDA, Smartphone, Blackberry, Pocket PC, IPAQ, Palm and other handheld devices.
You want to take your work home from a public task folder. Sync the public task folder to your private, so you can bring the task down to your mobile device.

*Compatible with Outlook 2000, XP and 2003

	Workstation Solution:	Server-side Solution:
Product:	Add2Outlook	Add2Exchange
Add to:	Outlook	Exchange Server

Private to Private Synchronization:

Issues Solved for:

Calendars:

Eliminates the need to manually copy appointments.
Teams can have identical calendars without user interaction.
Teams also have full editing and creative capabilities from their own private calendar.

Contacts:

Eliminates the need to manually enter contact information in multiple Contact folders.
Check one folder. Avoid having to check multiple folders for the most recent contact information.
Groups or paired individuals will always have complete updated information when working with the same contacts.

Tasks:

Avoid labor intensive copying & pasting of tasks among team members.
Teams able to view identical task progress without user interaction.

Ideal Uses:

The boss wants the administrative assistant to schedule a meeting. Click on the Group Calendar and quickly find the available dates and time for everyone in the company, department, work group, or team. All individuals’ calendar appointments are automatically duplicated to the Group Calendar with DidItBetter Software’s calendaring programs. Then make an event or meeting appointment on the Group Calendar and the appointment will automatically appear on everyone’s individual calendar.
Your sales team uses Microsoft Outlook for contact management and you need copies of all their prospects duplicated to your private folder so you can manage leads efficiently.
Automatically sync your private task to your teammate’s private task folder so you can meet deadlines by having accurate, up-to-date information on the status of one or more tasks.

*Compatible with Outlook 2000, XP and 2003

	Workstation Solution:	Server-side Solution:
Product:	Add2Outlook	Add2Exchange
Add to:	Outlook	Exchange Server

Public to Public Synchronization:

Issues Solved for:

Calendars:

Create a master calendar consolidated with all departmental calendars in your organization.
Track the availability of resources or meeting rooms.

Contacts:

Share contacts between departments and to upper level departments.

Tasks:

Manage tasks between two departments.
Supervise tasks in subordinate departments from superior departments.

Ideal Uses:

Keep scheduling resources and conference rooms easy between two departments.
The Finance and Legal departments can set up a public to public Outlook contact relationship, so no one has to make a call to get Fred’s number or email address.
The CEO, COO, or President can view subordinate departments’ client list for management purposes.
Sales and Marketing are working on a task for the next upcoming campaign. Sync Sales public task folder to Marketing public task folder so all employees know the status of the task at all times.

*Compatible with Outlook 2000, XP and 2003

	Workstation Solution:	Server-side Solution:
Product:	N/A	Add2Exchange
Add to:	N/A	Exchange Server

Local PST to Server side mailbox OR Local PST to public folder:

Issues Solved:

Defeats the need to manually copy appointments.
Supervisor can view all subordinates in one location.
Use one screen instead of multiple screens to collaborate information.
Calendars are constantly centralized with updated information.

Ideal Uses:

Are you a mobile professional and need a copy of your personal or your group calendar appointments to access while you're away from the office? Synchronize calendar items from a public folder or your local pst folder to your PDA.

*Compatible with Outlook 2000, XP and 2003

	Workstation Solution:	Server-side Solution:
Product:	Add2Outlook	N/A
Add to:	Outlook	N/A