Manage your projects better with TaskController and take better control of your tasks!

TaskController is now available.  Download your TaskController trial version now.   

TaskController™ (TC) is a group tasking, collaborative solution using Microsoft Outlook & Exchange. Ideal for enterprise-wide or departmental tasking, TaskController™ users can create, departmentalize, group, prioritize, document, route, track, manage and share all types of tasks for projects. Shortcut links to tasks can be emailed to a team member's Inbox and calendar appointments (in a Personal Calendar or Public Calendar) can be created with links to the original task so managers or team leaders can review the status of the project anytime.

TaskController™ requires fewer meetings because collaboration is easy and automatic. Centralized documentation and time tracking features allow team leaders and managers to quickly review project status and time spent on each contribution to the task.  TaskController's time tracking feature also automatically calculates the total time spent on the entire task for billing and performance measures.

• TaskController is the groupware aspect to Outlook's Public folders and the link between a user's personal Outlook and other user's personal Outlook.
• TaskController consists of a shared task folder where users add, edit and manipulate common tasks, and email shortcuts to the shared item can be sent to other Exchange Users on the network. When the recipient opens it, it opens the shared task. Calendar items or reminders can be set in the user's private calendar or the company's public calendar.
• The task opened is a custom outlook form, one that can easily be changed using Outlook Forms Manager to fit the particular department or task.
• The task can be departmentalized, grouped, prioritized, assigned and when closed, the task is put in the company's own knowledgebase, to be used for historical reference or to be used as a template for future tasks.
• TaskController has a Documentation tab which can be used to document the time each step took, with a running total for the entire task. Documentation gets automatically put into the body of the task.
• Ties together any email.
• Works with Add2Exchange and DidIT!
• Originally designed as an Exchange-based Help desk tool

COMING SOON! TaskController soon to have template activities and find across all TaskController public folders.

• TaskController™ solves the “Email Bloat” problem in inboxes by centralizing task items. TaskController™ automatically groups and converts incoming email to a task.
• TaskController™ streamlines public tasking and calendar events.
• TaskController™ provides a detailed documentation trail with its automatic and manual time and date stamping features.
• TaskController™ builds a company’s knowledgebase by saving completed tasks for review and re-use as templates of a successful task.
• TaskController™ can be installed as a client and/or server-side solution.

Manage by Objective

With tasks in a central location, tasks can be managed by objective, assigning and prioritizing them as needed.
Management can review and contribute to the “digital nervous system” of the company. TC has a simple way to update the Task list and Group Calendar by moving the completed items out of the active folder and by automatic link updates of the Tasks that get sent to teammates.

Auto Convert Emails to Tasks

By email enabling the “Incoming” TaskController™ folder, incoming email messages from leads, support clients, vendors, or anyone with email are automatically converted into your own customizable Outlook task item for your team to work on.

Send Email Links from within a Task

Any user can send a link to the centralized task right from within the task. Users can also send regular emails with some or all of the task information directly in the email message to any email address or distribution list.

Make Calendar Items from within a Task

Any user can make a public or private calendar item from within a task. The Calendar item contains a shortcut link to the original task and can also contain the full text or a complete copy of the task.

Customizable Form

Each task is created in a custom Outlook form, one which can easily be modified to your own purposes. Full field documentation is included for your use. The task can be departmentalized, grouped, prioritized, assigned and when closed, the task is automatically put in the company’s knowledgebase for future use as a historical reference or to be used as a template for a similar successful future task.

Customizable User Fields

The advanced task form supplied contains customizable user fields which are specific to the departmental business task to be performed. If required, new fields and functionality can be added to the form and can be tied in to most existing systems. The changes can easily be done on any machine with Microsoft Outlook and permissions to the Exchange Store or you can email us your requirements for a quote on customizing it for you. Custom forms and task flow solutions are always quoted free.

Simple Licensing

TaskController™ is licensed per user or for unlimited users per one hive in a single Exchange Orgnization Unit (EOU) on one server. TaskController installs a series of folders into the public folders referred to as "a hive". A hive includes one Calendar, Contact, and Task folder, as well as some other folders for housekeeping and Setup defaults. In a smaller organization, there can be one hive for the entire company, and as a company grows, there can be several hives representing each department -- for example, one for Sales , Customer Service, IT, Human Resources, Finanace/Accounting, Maintenance, Office Administration, and Executive branch. The permissions to these hives can be set through the Exchange permissions tab. The Task folders are used for shared tasks and the Calendar and Contact folders are often used as a source or destination for Add2Exchange Standard or Enterprise replication. Add2Exchange is sold and licensed separately.  Additional hives, EOU and server licenses are available at a discount when purchased with a new license.

TaskController pricing is per user with 1 hive or unlimited users with 1 hive per single EOU per server with 1, 2 or 3 year software assurance subscriptions. Your software subscription entitles you to FREE web download updates/upgrades and FREE email support for the duration of your subscription. Additional EOU and additional server licenses available at a discount.

• Per User License with 1 yr software subscription,  1 hive: $99
  • Per User - Additional Hive: $50

• Per User License with 2 yr software subscription,  1 hive: $125
  • Per User - Additional Hive: $65
     
• Per User License with 3 yr software subscription,  1 hive: $145
  • Per User - Additional Hive: $75

• Unlimited User License with 1 yr software subscription,  1 hive:  
  Limited time only $995  (reg. $1495) -- save $500
  
  • Additional hive in same OU: $745

• Unlimited User License with 2 yr software subscription,  1 hive:
   Limited time only $1250  (reg. $1750) -- save $500 
  
  • Additional hive in same OU: $875
     
• Unlimited User License with 3 yr software subscription,  1 hive:
  Limited time only $1450 (reg.  $1950) -- save $500  
  • Additional hive in same OU: $975

Please note for Exchange Server migrations, a TaskController license transfer for unlimited user licensees is $200; for those licensed per user, transfer is $100