In today’s workplace, timing is everything. How do you improve scheduling & time management in an entire group or organization?

Improving time management in your organization begins with coordinating the date/time availability of all individuals in a specified group – your company, department, team, etc. – which greatly improves collaboration efforts, saves time and saves money by increasing the information efficiency within the group.

The most commonly used group time management tools for the today's computer users are Microsoft Outlook and Exchange Server. Microsoft Outlook gives individuals a structure or protocol for scheduling time, creating tasks, and contacts. Exchange Server provides the platform for group sharing and the exchange of this information. With these tools you can establish multiple private (mailbox) and public (group) folders. Using these folders, you can create calendar appointments – public or private, create contacts, and create personal tasks. However, many users have to copy their appointments from one calendar to another, copy and paste contacts from one folder to another, and manually copy and paste tasks from one folder to another. At present, Exchange does not have the technological capability to synchronize folders with each other automatically. There is no automatic centralized calendar, contacts or tasks, so users can see the entire organizational calendar at a glance.

For example, if you had a live group calendar organization which was synchronous with individual private calendars, you could easily schedule and view individual and group activities without giving delegation. DidItBetter Software’s calendar sync solutions synchronize private and public calendars for effective group time collaboration.

You KNOW you can have an unlimited number of private and public folders and NOW you can synchronize them with Advantage International’s DidItBetter Software solutions. For example, you have a wireless device (PDA, Blackberry, Palm, Treo, i PAQ, Smartphone) which uses Outlook and you need to easily synchronize your Outlook public and private calendars, contacts, and/or tasks to your device. NOW you can with Advantage International’s DidItBetter^® Software solutions.

The Need for Synchronization: 5 Ideal Situations

Ideal for Mobile Device Users - Public to Private Outlook Calendar, Contact & Task Folder Sync
Managers and users can place an item or entry in a public folder which then gets copied to each users private (mailbox) folder without acceptances. Automatically!

• Create this type of relationship if your company or client needs to access public Outlook appointments, contacts or tasks (which reside on Exchange public folders) from their PDAs, Smartphones, BlackBerry handhelds, Pocket PCs or any other mobile device while in the field.
• This type of relationship is usually built One-to-Many but can also be built One-to-One.

Ideal for Managers- Private to Public Outlook Calendar, Contact & Task Folder Sync
Managers can have a centralized view of the entire organization or team. Automatically!

• Create this type of relationship if your company or client needs their Outlook calendars, contacts and tasks residing on their mobile devices to be accessed by others who use Exchange public folders at the office.
• This type of relationship is usually built Many-to-One but can be built One-to-One or One-to-Many.

Ideal for Teams or Administrative Assistants- Private to Private Outlook Calendar, Contact & Task Folder Sync
Managers and assistants or team leaders/schedulers and team members can have access to the same information and update it anywhere

• Create this type of relationship if your company or client has a team of people who need to know each other's individual schedules, share contacts and share tasks. 
• This type of relationship is usually built One-to-One but can be built One-to-Many or Many-to-One

Ideal for Managers and Administration- Public to Public Outlook Calendar, Contact & Task Folder  Sync
Managers, team leaders, and schedulers can have access to consolidated information of entire departments or special function calendars, contacts and tasks

• Create this type of relationship if your company or client has management who need a consolidated folder from individual public folders
• This type of relationship can be built one-to-one or one-to-many or many-to-one

Ideal for Resource Scheduling
Users, who have set up Outlook calendars for conference room and other resource scheduling, can view the free/busy of the each  individual private calendar and then copy all calendars to a public folder so other users can see at a glance when the resource is available without giving delegation to the resource's mailbox. 

• Create this type of relationship if your company or client has users who need to be able to see resource allocation and need an individual or consolidated folder from individual private resource folders.
• This type of relationship is usually built one-to-one but can be built one-to-many or many-to-one

Why SYNCHRONIZE your Outlook Calendar appointments…	Benefit:
from private to public?	You can quickly check the public calendar to find out anyone’s time/date availability. You can share your schedule with others so they know where you are.
from public to private?	You can have all your appointments (public and private) on your PDA or Outlook-based wireless device.  You can schedule group meetings or events on one public calendar knowing that everyone will automatically have the event/meeting appear on their private calendars.
from private to private?	You and your team member(s) or partner(s) will know each other's schedules.
from public to public?	You can have separate public departmental calendars and still have everyone's schedule on one company-wide calendar.

Advantages of DidItBetter's Calendar Sync Solutions:

• Increase Outlook calendar flexibility & functionality.

• Improve group collaboration efforts and information sharing in the workplace.

• Increase productivity through more efficient time management.

• Save time creating appointments in different calendars.

• Improve group and individual time management.

• Integrate PDA calendars into corporate calendars.

• Gain control of resources and simplify resource scheduling. Schedule personnel and resources simultaneously.

• Easily integrate vacation scheduling into the calendar organization.

• Enhances Outlook’s Invite Attendees by automatically tallying those who “Accept” to the appropriate public calendar(s).

• No training required! Make Outlook calendar appointments the same way, except now they automatically synchronize with other Outlook calendars in the background.

• Share Outlook Contacts.
• Increase Outlook contact flexibility & functionality.
• Improve group collaboration efforts and information sharing in the workplace.
• Create, manage, update or edit multiple contact (public & private) folders in a matter of seconds.
• Automatic and silent synchronization. Who has time for repetitive data entry of contacts in multiple folders? Save time by using automatically syncing your private and public Contacts.

• Increase Outlook Task flexibility & functionality.
• Improve group collaboration efforts and information sharing in the workplace.
• Create, manage, update or edit multiple task (public & private) folders in a matter of seconds.
• Automatic and silent synchronization. Who has time for repetitive data entry or copying & pasting? Save time by automatically syncing your private and public tasks.

Scheduling and managing appointments, sharing contacts and tasks is now easier with DidItBetter Software's synchronization solutions. We invite you to view different scenarios, learn about challenges our solutions solve and ideal uses of our sync solutions. Click here to learn more...